Our client is a government-affiliated development entity and a recognised leader in managing large-scale urban infrastructure and construction programmes across Saudi Arabia. With responsibility for overseeing design, procurement, and delivery, they play a critical role in shaping the built environment of the Kingdom. This case study focuses on how they streamlined their consultant tender evaluation process using TruBuild.

Challenge

The client’s procurement team was managing complex, multi-consultant tenders using a fully manual process. This involved:

• A 3-person assessor panel

• Lengthy scoring and report compilation cycles

• Limited transparency and consistency in evaluations

As a result, each evaluation cycle was taking up to 3 weeks, costing over $21,000 per round, and slowing down project initiation. The client’s procurement team was managing complex, multi-consultant tenders using a fully manual process. This involved:

• A 3-person assessor panel

• Lengthy scoring and report compilation cycles

• Limited transparency and consistency in evaluations

Solution: TruBuild AI Evaluation

The client ran a side-by-side comparison:

• Manual Process: Their standard 3-assessor evaluation

• TruBuild AI: A parallel evaluation using the same scoring logic

TruBuild was deployed with less than 2 hours of team training and processed all consultant submissions in just 2 hours.

Important: TruBuild was not used to replace human expertise. It was deployed to support and accelerate decision-making, reduce administrative load, and improve consistency.

Key Results

• Matched Top 4 and Bottom 3 consultants

• Aligned with expert panel outcomes

• Reduced total reporting time from 3 weeks to 4 days

How It Works

TruBuild analyses proposals based on your scoring templates, weightings, and evaluation criteria. For this project:

• It achieved a 6% deviation from the human panel (lower than the 7% deviation between human assessors)

• It delivered results that were transparent, auditable, and export-ready

• The client retained one manual assessor in a hybrid model, reducing evaluation costs by 66% while maintaining human oversight.

Strategic Benefits

• 85% faster evaluations

• Significant cost reductions

• Improved transparency and auditability

• Minimal training (under two hours)

• Adaptable to your scoring and procurement processes