How a Leading Saudi Development Entity Reduced Evaluation Time by 85% with TruBuild
Our client is a government-affiliated development entity and a recognised leader in managing large-scale urban infrastructure and construction programmes across Saudi Arabia. With responsibility for overseeing design, procurement, and delivery, they play a critical role in shaping the built environment of the Kingdom. This case study focuses on how they streamlined their consultant tender evaluation process using TruBuild.
Challenge
The client's procurement team was managing complex, multi-consultant tenders using a fully manual process. This involved:
- A 3-person assessor panel
- Lengthy scoring and report compilation cycles
- Limited transparency and consistency in evaluations
Solution: TruBuild AI Evaluation
The client ran a side-by-side comparison:
- Manual Process: Their standard 3-assessor evaluation
- TruBuild AI: A parallel evaluation using the same scoring logic
Key Results
| Metric | Manual Evaluation | TruBuild AI Evaluation |
|---|---|---|
| Time to Evaluate | 3 weeks | 2 hours |
| Evaluation Cost | $21,800 | $2,200 |
| Top Consultant Identified | Same in both systems | Same in both systems |
| Average Deviation | 7% between human assessors | 6% vs. final human score |
Additional outcomes:
- Matched Top 4 and Bottom 3 consultants
- Aligned with expert panel outcomes
- Reduced total reporting time from 3 weeks to 4 days
How It Works
TruBuild analyses proposals based on your scoring templates, weightings, and evaluation criteria. For this project:
- It achieved a 6% deviation from the human panel (lower than the 7% deviation between human assessors)
- It delivered results that were transparent, auditable, and export-ready
- The client retained one manual assessor in a hybrid model, reducing evaluation costs by 66% while maintaining human oversight
Strategic Benefits
- 85% faster evaluations
- Significant cost reductions
- Improved transparency and auditability
- Minimal training (under two hours)
- Adaptable to your scoring and procurement processes
